Looking to streamline your invoicing process and avoid the repetitive task of issuing the same invoice over and over? The recurring invoice feature allows you to automate this task, set up your invoices according to your preferences, and let MyInvoiceOnline take care of the rest. Discover how to properly configure this feature and make the most of it!
Step-by-Step Instructions for Setting Up a Recurring Invoice
With the recurring invoice tool, you can easily automate the creation of invoices that will be generated automatically based on the settings you choose. Follow this guide to set it up and simplify your invoicing workflow.
Create a New Invoice
First, log into your account and choose the option to issue an invoice.
Complete all the necessary fields, such as item descriptions, pricing, and other required details.
Just below the total amount, you'll find the Regularly bill option – click this to set the invoice to repeat regularly.
How to Set Invoice Frequency
After selecting the Regularly bill option, you'll be presented with several settings to choose from.
Pick the frequency at which the invoice should be generated: weekly, monthly, quarterly, every six months, or annually.
You can also set when the recurring process should stop – here are three options:
No end – The invoice will continue to be generated without a stopping point.
After a specified number of cycles – Enter how many times the invoice should repeat before stopping.
On a specific date – Set the exact date when you want the invoice series to end.
Additionally, you can adjust the date of the current invoice as necessary. Based on your selections, you'll also see when the next invoice is scheduled to be issued.
Additional Customization Options
Issue the invoice at the end of the period – Select this if you prefer the invoice to be generated on the last day of the chosen billing period.
Send the invoice automatically – Set whether the invoice should be sent to your client immediately after it’s created.
Email copy to yourself – Decide if you would like to receive a copy of the invoice in your own inbox.
Issuing the Invoice and Managing Future Invoices
Once you've configured all your settings, issue the invoice. It will be generated instantly.
You can find the issued invoice in the Invoices section, where you can check its current status, such as draft, paid, unpaid, or overdue.
Future invoices that are scheduled to be issued based on your setup will appear in the Future tab.
Editing or Deleting Future Invoices
If needed, you can modify or delete any upcoming invoice. Simply click the pencil icon to edit or the trash icon to delete.
Issuing the First Invoice: Once the recurring invoice is configured, one invoice will be issued immediately, and the next one will be set up as "future" according to your settings.
Modifying an Already Issued Invoice: If you make changes to an invoice that has already been issued, those changes will not be applied to future invoices. Future invoices take their information from the original template only at the time they are created. This means that any adjustments made to a past invoice won’t affect future ones.
Adjusting a Future Invoice: If you edit a future invoice before it is issued, those changes will carry forward to all subsequent invoices in the recurring series.
Check out our video tutorial for setting up recurring invoices: